Office Manager

Office Manager: Job Description

• Handling the paper for the Printers , Copy machine and  the Fax
• Answer telephone calls, note down messages.
• Make calls
• Handling appointments, schedules and visitors
• Reserve and file candidates' applications and CV's
• Handle schedules, contacts and appointments for interviews
• Order supplies and requisitions for the company
• All office management requirements, office supplies and office maintenance
• General office appearance and cleanliness
• Handling company's printing requirements (cards, stationery, etc…)
• Updating website
• Filing
• Report all new inquiries from website
• Responsible for handling mails
• Using the company’s system  to keep track of the day-day activities (Orders, Executed Orders and update the bills of the customers in the system)
• To register the clients, organizing the contact details
• Following up of the daily duties and the bills every week from the broker (Every Sunday)
• Maintaining copies of mails, memos, correspondence and electronic files
• Handling the petty cash, drawing up and paying invoices
• Handling all the expenditure of the company (phone bills, electricity bills, laundry services, internet bills, cleaning and sanitation etc)
• Assist in preparing the company's forms.
• Auditing Bank balances & Bank settlements (Mashreq Bank)
• Book Keeping & Recording Sub-accounts
• Handling company asset purchases
• Following Google ad campaign
• Follow up on clients fees collection
• Helping new clients open their accounts with broker
• Organizing clients files and accounting files and taxes files
• Handling Accountant
• Follow up on employee attendance when needed
• Responsible for company stamp