Job Details
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Job Description
Administrative Work
- Soft & hard copies Archiving/Backup
- Organizing the employees files (Required Docs, Contract/Contract renewal, Holidays, Vacation requests, Evaluation…Etc.)
- Writing HR Letters
- Handling the employees Medical & Social Insurance
- Handling the interviewing process
- Organizing company events & Employee’s Birthdays
- Handling the employees parking
- Airline ticket reservation
- Handling food orders & catering
- Tracking the employees attendance
- Tracking the office hardware devices list
Accounting
- Organizing the company expenses
- Forecasting the upcoming months expenses
- Handling the monthly bills payment
- Handling the new equipment purchase
- Handling employees expense reimbursement
- Scanning all invoices and bills
Communication
- Making and answering phone calls
- Sending and receiving e-mails
- Sending and receiving shipments
- Banking communication
- Handling medical insurance claims and the employee’s monthly treatments
Maintenance
- Ordering Office Supplies
- Following up on maintenance work
- Ordering hardware spare parts
- Supervising the office services and cleaning
Job Requirements
Responsibilities:
Qualifications:
- Organizing and maintaining the daily operations of the company office to ensure a smooth workflow in the office.
- Managing, maintaining, dispatching, and securing an updated coding and filing systems for all correspondences of the company in the hard and soft copy formats.
- Receiving, directing, and relaying phone calls, messages, clients, and guests, providing accurate information, and handling their requirements without delegation.
- Maintaining a contacts database for the company.
- Tracking and maintaing invoices and receipts for all purchases.
- Maintaining office daily expense sheet and filing it monthly to management.
- Performing all office tasks for all departments i.e: (typing, copying, scanning, sending faxes, scheduling appointments, etc.)
- Maintaining the office’s petty cash and handling all office monetary related issues.
- Arranging travel and accommodation reservations for the company staff and clients inside Egypt and abroad.
- Organizing and scheduling office maintenance and repair work.
- Maintaining and organizing the employees files and documents.
- Handling medical claims and social insurance documents for all employees.
- Handling catering and/or food orders.
Qualifications:
- Bachelor’s degree.
- Excellent interpersonal skills.
- Very effective organizational and communications skills.
- Excellent computer and MS Office skills (Word, Excel, Power Point)
- Excellent bilingual- Arabic / English communication skills is a must.
- HR experience is highly desirable.
