Job Details
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Job Description
The role will be officially recognized as a junior/mid-level member of the business team. The main purpose of the role will be to support the managing director. The ideal candidate will basically own Calendar management and managing the managing director’s time by ensuring regular updates, manage multiple tasks/projects - as assigned - which are related to diverse lines of business.
Role and Responsibilties:
Role and Responsibilties:
- Performs advanced administrative support tasks for the managing director.
- Disposes of matters of routine or non-routine nature to conserve executive's time.
- Generates and/or maintains highly confidential files and reports.
- Works under limited supervision.
- Operates with great latitude using independent judgment and initiative and a high level of discretion.
- Prepares and monitors invoices and expense reports.
- Attend executive meetings, minute and pro-actively following up on action items.
- Screening, responding to and redirecting mail/calls, as appropriate.
- Perform general duties to include- but not limited to -: photocopying, faxing, mailing and filing.
- Performing researches related to work.
- Check deadlines on incoming requests/projects and put preliminary work in play.
- Assist in preparing presentations, drafting correspondents, and other admin functions that are required
- Collaborate with service support teams to ensure the provision of superior service to clients.
- Strictly follow compliance policy and ensure all company and business policies, procedures and processes are followed.
Job Requirements
Qualifications and Education Requirements:
Skills :
Key Competrncies:
- Bachelor's degree.
- 1-3 Year Experience in a similar position.
- Fluent English.
Skills :
- High Proficiency in MS Office Suite
- Excellent written and oral communication skills in English and Arabic.
- Must possess good keyboard skills (a minimum of 30wpm)
- Must possess a professional telephone manner
- Demonstrated ability to work under pressure and long working hours when required
- Must possess a warm, friendly and professional demeanor
- Excellent organizational and communication skills.
- Team Work and Building Effective Relationships
- Performance Driven and Result Orientated
- Willingness and ability to actively prioritize, strong time management skills
Key Competrncies:
- Conceptualization & Business Acumen
- Professionalism in Appearance & Attitude
- Highly organized
- Self-Directed with Sound Judgment
- Confident
- Exceptional interpersonal skills with internal and external staff
- Ability to work under pressure and to tight deadlines
- Good organizational and time management skills
- Ability to research, digest, analyze and present material clearly and concisely
- Attention to details
- Flexibility and adaptability to juggle a range of different tasks
- High level of motivation and commitment to achieve a win-win situation with peers, clients and other team members in the company
