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Job Description
- Maintaining and updating monthly schedules.
- Organizing departmental functions, workshops, meetings and conferences.
- Drafting, reviewing, organizing and managing all inbound out outgoing correspondence.
- Ensuring timely and efficient distribution of incoming and outgoing correspondences.
- Maintaining constant contact with the respective managers at all times during their respective travel.
- Ensuring confidentiality of company documents and information and ensuring critical/original documents are filed safely.
- Ensuring an organized filing system is in place that makes retrieval and archiving efficient.
- Liaising with Public Relations Dep’t regarding obtaining visas & ensuring visa deposits are done on time.
- To coordinate & organize travel/accommodation/car hires/airport transfers etc.
- Ensure a holiday schedule is in place for the Regional Ops Staff.
- Obtaining discounted tickets from the approved Airlines & the best room tariffs for Hotels & Furnished Apartments.
- Ensuring refund letters are issued on unused travel sectors & follow up on credit notes.
- Acting as AMEA contact for Admin Assistance required by countries i.e. Visitors needing assistance on visas, accommodation, airport transfers etc.
- SAP vendor weekly report for F&A.
- Prepare regular stops reports analysis to be raised to the OPS Manager in a monthly basis.
- Payroll tasks for OPS (Overtime, Commission, Bonus, Sales Lead).
- Follow up life cycle for OPS sales lead.
- Make monthly & regular analysis for OPS Over time.
- Monitor & follow up employee of the month in OPS & F&A and be sure for the right scheme and right selective.
- Consolidate & calculate F&A monthly overtime.
- Covering GM office MGR.
- EBO SAP rep. at F&A. (ex. All travel shopping carts on behalf of the F&A employees).
- All reports & questionnaires at F&A and OPS (LOR, Legal, CWC, SDR, Risk Management …etc).
- Assists in the day-to-day, organizing & communicating with all the employees at OPS and F&A and other DEPTs
- First aider & ISO key person in the OPS and F&A DEPTs.
Job Requirements
- Excellent command of English Language ( Spoken and written )
- Very good computer skills. Specially Microsoft office
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